About The Role:
The Administrative Assistant position is a clerical support staff position. The Administrative Assistant performs a variety of tasks and duties to support and maintain the family and community services of the agency and to participate in the continuous quality improvement processes within the agency.
The Administrative Assistant is expected to engage in the following activities:
- Organize and maintain the operations of reception to ensure that all callers, both in person and by telephone, are greeted with courtesy and respect and are assisted in a timely manner with their requests.
- Organize and maintain office operations and procedures to ensure that equipment, supplies and services for staff and clients are available as required.
- Record and maintain information on statistic reports for analysis of programs and services provided.
- Provide, produce and distribute printed documents/materials in an accurate,
presentable format and in a timely manner for administration purposes and in support of the agency’s family and community services. - Participate in the evaluation of services provided, planning activities and other continuous quality improvement processes.
- Provide other administrative and program support related duties as directed.
- Participate in mandatory training provided by the agency or its partners.
Shifts Schedule/Hours per Week:
Thursdays and Fridays from 9:00am to 4:30pm
This is a permanent part time position, and the workplace will be at the agency’s Ladner office.
Qualifications:
Education:
- Grade 12 graduation or equivalent.
Experience:
- Minimum of 3 years of general office/receptionist experience (community
service or nonprofit would be ideal). - Experience in working with volunteers preferred.
- Ability to deal effectively with people, some in crisis situations.
Other:
- Keyboarding at 40 words per minute.
- Excellent written/verbal communication skills.
- Excellent organizational and time management skills.
- Competency with Microsoft Office applications including Word, Excel, Access and Outlook.
- Knowledge of current office procedures and equipment.
- Ability to work as a part of a team.
- Ability to work independently and in co-operation with others.
- Ability to plan, organize and prioritize.
Additional:
- Must have current certification in First Aid/CPR.
- Ability to speak a second language is an asset.
- Reliable vehicle and valid drivers license.
Closing Date: April 22, 2026
Complete Job Description (PDF)