Manager of Finance
External Job Posting – EXEMPT – MANAGER OF FINANCE
Overview
Position: Manager of Finance
Location: Deltassist offices, this position will be mostly out of the North Office in North Delta.
Wage/Salary: starting at $75,000 per year
Schedule/Hours per Week: full time 35 hours per week, Monday to Friday, may require some evening and weekend/stat work.
Closing Date: May 7 2025
Start Date: ASAP
Use of Personal Vehicle: yes
This position reports to: Julie Chadwick, Executive Director
Job Summary
Deltassist is a mission-driven, community-based, non-profit society and the incumbent in this position must be able to commit to the Mission and Values of the Society, and work within a child-family centered, strength-based, service model.
The Manager of Finance, as part of the agency management team, provides financial leadership and works closely with the Management team to ensure the overall health of the organization and mitigate risk. The Manager of Finance is responsible for the development and operation of policies and procedures relating to the Society’s financial operations and how these relate to the services provided by Deltassist.
These duties are crucial to the achievement of the Society’s stated mission and objectives; and, assist in assuring quality financial/risk management, conscientious financial monitoring, and maintenance of cooperative relationships with funders and other stakeholders.
The Manager of Finance is responsible for overseeing the financial health of an
organization. They manage financial services and accounting operations, develop and
implement financial policies, procedures, and systems, and prepare or coordinate the
preparation of various financial reports.
Duties and Responsibilities
- Advise, assist and consult with, the Executive Director in all matters related to financial planning, accountability and risk-management.
- Development and operation of all Financial Services required for the agency to achieve its stated mission and objectives.
- Operation in accordance with the Society’s Policies and Procedures, and within the
limitations and boundaries established by the Executive Director. - Compliance with all monitoring/reporting procedures established by the Executive
Director, Provincial Ministry Contracts, BC Gaming Commission, United Way and all
other funders including CRA. - Developing and implementing effective and efficient financial policies, procedures, and systems that meet all funding requirements, legal and legislative requirements and accreditation requirements.
- Ensuring compliance with all relevant financial regulations and obligations, such as
taxes, payroll remittances, and workers’ compensation. - Preparing financial statements for all funding agencies throughout the year and at yearend reporting, including the following contracts: Federal, Provincial, Municipal, and grants.
- Developing and maintaining regular financial reporting tools, processes, and procedures to simplify financial work across the organization.
- Providing guidance to program/project funding reports and drafting budgets for funding proposals.
- Overseeing operations of the finance and payroll department, setting goals and
objectives, and designing a framework for these to be met. - Budgeting and forecasting, preparing management accounts, compliance, managing cash flow, and preparing financial reporting for the executive Director to bring to the Board.
- Manage investment strategies in collaboration with the Executive Director.
- Oversee company payroll, including leave and sick time information supplied by the Managers.
- Manage, direct, and control daily financial processes.
- Provide adequate support to the Finance and Accounting team.
- Manage all data collected by the finance and accounting department.
- Participating in hiring, grievance interviews/disciplinary meetings, and terminations as required.
- Other duties as assigned by the Executive Director.
Accountability
- Monitor and assure that all policies and procedures relating to risk-management and the Society’s financial operations are adhered to by all Society Employees, and if not, reported to the Executive Director for follow-up.
- Assuring that all deviations or anticipated deviations from established financial policies and procedures are reported to the Executive Director immediately, including suspicion of fraud, phishing, financial scams, cyber risk.
- Assist, and consult with, other Managers in the development of annual budgets for all Programs/Services/Grants.
- Production of monthly financial statements for all programs/services.
- Integral participation in the audit process to ensure that the agency is meeting all audit obligations including reporting to CRA and any other necessary authorities.
- Assuring that Society programs and services are provided with high quality support services in collaboration with the Management Team (staff, supplies, physical plants, etc.) sufficient to allow them to accomplish agency objectives.
- Assuring that Society Financial systems are of high quality and sufficient to allow agency programs and services to accomplish their objectives, and are effective and efficient.
- Meet with the Executive Director on a regular basis for updates on; financial status, investments, transfers, reporting to funders.
Required Skills and Ability
- Excellent oral, written, and interpersonal communication skills.
- Superior teamwork and supervisory skills (Admin Supervisor/Bookkeeper).
- Excellent planning, organizing, controlling and administrative skills.
- Computer skills, specifically, Word, Excel, SAGE, Ceridian and any other accounting
programs used in the non-profit sector that the agency requires. - Ability to function independently, frequently under pressure, while managing multiple concurrent projects and deadlines is an ongoing expectation of this position.
- Ability to function as part of the Management team and participate in meetings,
conferences, training and other responsibilities which will at times necessitate extended workdays, evening and/or weekend work. - Ability to work in-office on a regular schedule as delineated by the Executive Director.
- Reliable, conscientious, ethical, and able to uphold the mission, vision and culture of the agency.
Qualifications
Education:
Required- some post secondary education in Finance/Accounting, preferably in Non-Profit Accounting or Management.
Experience:
Requires extensive experience in non-profit financial operations, strategic planning, and
working with a team of Managers with a collective vision for service delivery and culture of the agency, minimum of three years experience.
As part of the Management team, excellent communication, leadership skills, community-based organizations; specialized training/demonstrated competence in bookkeeping, financial management systems and controls; and, a minimum of three to five years of progressively more responsible financial management experience in the non-profit community social services sector.
The Manager of Finance will also possess in-depth working knowledge of applicable legislation and policies, and issues financial management i.e. CRA requirements, BC Society’s Act, BC Gaming and funding reporting to Provincial Ministries.
Required performance:
Job performance must be at a satisfactory level and will be assessed in the fulfillment of the above relevant job duties, including performance and evaluation reports and disciplinary records.
To apply for this position, please email Kam Dhaliwal, Manager of Human Resources and Office Operations, with your interest and an updated resume and cover letter:
kamd@deltassist.com
9097 120 Street,
Delta, BC, V4C 6R7
Each applicant is responsible for ensuring that the Society receives his/her application by 4:00 p.m. PST on the closing date. Any application received past this time will be considered late.
DFCS is an equal opportunity employer. Successful applicants are subject to a criminal record check. DFCS thank all applicants for their interest. Only short-listed applicants will be contacted.
